NOVEMBER 15, 2011 MINUTES OF THE FETCH DOG ADVISORY GROUP
DANVILLE PUBLIC LIBRARY
The meeting was called to order at 6PM. JCMason served as Chairman. The 10 members of the Leadership Team present were introduced. There was a total of 22 members present for the meeting.
All of our previous minutes are posted on the website and there no additions or corrections.
JCMason made a Funds & Facts presentation pointing out expenses, income and potential future costs. A 2 page document with highlights was handed out to the group prior to the meeting and a copy will be attached to the meeting minutes. Significant expenses were highlighted:
Fence Cost and Installation $17,409.00
0 turn 60 inch mower $ 5800.00
Printing and Design $ 3000.00
On order shelters and Benches $ 5295.00
Significant income from fundraising efforts: $36,000.00
Includes Donations from Julius Hegeler Foundation,
Animal Welfare League of Illinois,memorials,sales and our Gala
“Designer Dog Bones” L. Schultz, Jim Gilliland
City of Danville
Website Design and Maintenance: Steve Foster of Beamsco.
It is very difficult to list and thank all of those who made our final opening in June of 2010 a reality. Thanks to many people for their effort and support. A more thorough acknowledgement is in the FUNDS&FACTS attachment.
Following the presentation and discussion a motion was made to accept the Summary Report and it is attached.
Steve Lane, our liaison with the City of Danville, was introduced and discussed many items and issues relative to the park. He thanked the group for its continued interest and maintenance.
Pictures of the proposed shelters and benches were discussed. There will be 2 in large dog area and one in small. Present tables will also be retained. Signs citing hours of Dawn to Dusk are planned. Large security lights are coming and increased police patrol. TV camera security is in the discussion stage..Concern about visibility along the road was discussed and increased trimming to increase visibility is planned. It is hoped we can develop toilet facilities perhaps utilizing the blue building. He gave permission to ventilate the covered poop bag receptacles. Steve answered questions, participated in discussion. He contributed greatly to our meeting and was thanked for the support we have received.
Following Steve Lane’s presentation we returned to the discussion of DogPark issues.
Specifically: website-no changes-working well
Grounds-look great from Darrel Jacob’s mowing (He and Shadly’s were thanked for gas purchase donations)
No specific cleanup needed at this time
Email communication working well to spread word to and thru Leadership Team
Brief discussion regarding its use in 2 episodes.
At Park we were reminded by SLane that a 911 call should be first. They have communication with all who should respond
Please continue to sell cookbooks. Make a good Christmas gift. About 150 remaining to be sold.
Future financial needs as presented in FUNDS&FACTS. Ongoing expenses are pointed out to be: Seed and Fert $500.00
Tags $ $300.00
Reminder Cards $150.00
Est Total $1500.00 +or-
Tag Sales Est Total $3000.00 +or-
Present Bank Balance$7000.00
After much discussion it was decide to hold tag prices steady but to increase the awareness that each year (Jan) is the time to buy new tags. We are going to stress that in the reminder cards and discuss the necessity with the Humane Society to try and make new tags (both City and Park) a calendar year purchase. This will make it easier to enforce because all tags be same color for year. We will place this information on website. We recognize this will be a short year for tag owners who purchased since June and surely in Nov but it will be a one time issue. In case of question they could consider it a donation. DebFridy andElisabethGrzelak volunteered to help with card sendout in Jan. Darrel and JMason will seek a meeting with Shawn at Humane Society and go over this as well as other issues in early Dec. All things considered it was felt a new fund raising initiative should be started. EGrzelak presented a dog/photo/calendar proposal that looks promising. A vote was taken and the group agreed to support it. Deb Frdy and Elisabeth agreed to be the CoChairs of this initiative and report to the Leadership Team. It would have to be finalized in Aug of 2012 to be ready for 2013. Final decision will reflect cost, advertising revenue, and price. A $15.00 estimate seems a bit high and certainly we would need some guarantee of sales before proceeding.
It was decided to try and hold a Spring Group meeting at the park and try to emphasize it as a social event. Steve Lane suggested we consider using the Parks Dept capability to present an outdoor movie. The Leadership Team will work on this in their future meetings
At 730 PM the business portion of the meeting concluded and the meeting adjourned. The remaining caps, Tshirts, cookbooks and bands on display were available for sale and several were purchased Prepared and submitted byJCM 11/17/2011 Emailed out for Adds,corrects
November 15, 2011
FUNDS AND FACTS IN FETCH DOG PARK HISTORY
Split Rail $7389.00
Big R Wire 3120.00
Install Alvin Fence 6900.00
Prep work and Parking
City of Danville Donated
Lawn tractor $5800.00
Gas, labor donated to this point for mowing (Darrel & Tony)
Seed, fertilizer,aeration $1300.00
Dr. Halloran and Danville Soccer Volunteer and equipment
Berry’s Chemical, seed, plants $900.00
Labor and equip donated
Well with water to FETCH
City of Danville, Espenschied Family
Waste Pickup City of Danville
Pamphlets, Faulstich $1839.00
Design FIA Card $1200.00
Rules&Regulation Booklet Donation
Design KMason, printing
Tshirts and Bracelets Donated
Gala gifts in kind Donated
Roundup weed killer Donated
Website Development and maintenance
Steve Foster Beamsco Donated
Fetch Dog Park Dog Bone signs Donated
Doug Quick WICD
Poop Bags County Market Donation
Prep, Delivery and install Poopbags
Joe Schatz Donation
AND MANY MORE HELPERS AND VOLUNTEERES
Memorials Trigard Donation
Rules & Reg City of Danville Donation
START UP EXPENSES $28,225.00
Shelter and Bench’s
$5295.00 on order
Fund raising, Donation, Volunteer Efforts, Gifts
Includes support from Julius Hegeler II Foundation,
Animal Welfare League of Illinois,
Gala Grand Opening June 12,13 2010
START UP INCOME $36,000.00
STARTUP EXPENSES $28,225.00
SHELTER & BENCHES -$5295.00 =$2480.00
Sales to Date $ 8075.00
Inc $2828.00 More to sell!!
BALANCE AS OF October 27 $7000.00
We made it Thanks to many volunteer hours and efforts the City of Danville has a beautiful Dog Park. A special thanks to the City of Danville administration-Mayor Scott Eisenhauer, Doug Ahrens and Steve Lane.
Going For ward
Tag Sales Inc $2500-3000.00
Reminder cards $150.00
Mowing? Volunteers have been doing
Grass seed and fertilizer $500.00
Plus Volunteer help
Poop Bag and Disposal
Locks tied to tag ownership
Summary compiled from City of Danville Financial records and rounded off. November 2011, JCMason
Fund Raising Efforts for future (based on past and projected expense it is likely there will be a deficit of 1500.00 to $2000.00 some years)